15 best subscription management software for SaaS companies in 2025

Subscription management fatigue is real. Are you a SaaS business owner juggling multiple spreadsheets and struggling to keep track of recurring payments? 

Subscription management software can bring order to the chaos, automating billing, managing various customer subscription models, and providing valuable insights into your business performance.

This article explores 15 of the best subscription management software solutions for SaaS businesses in 2025, highlighting their key features, ideal users, and pricing to help you choose the perfect platform for your needs.

Read on to learn:

• What subscription management software is and how it works
• The top 15 subscription management platforms for SaaS organizations
• How we chose the best options
• Key benefits for SaaS businesses
• Why Orb is the top choice

Let’s begin by understanding what subscription management solutions do.

What does subscription management software do?

Subscription management software helps businesses automate and manage the entire subscription lifecycle, from signing up new customers to billing and invoicing, and even handling those tricky situations when payments fail. You can picture these solutions as a trusty sidekick for everything subscription-related.

These platforms take the pain out of recurring billing by automating tasks like:

• Creating and sending invoices: No more manual invoices! The software automatically generates and sends invoices to your customers on schedule.
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• Processing payments: It securely processes payments through various payment gateways, making it easy for your customers to pay you.
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• Managing customer subscriptions: Easily handle upgrades, downgrades, cancellations, and renewals.
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• Recovering failed payments: The software automatically retries failed payments and sends dunning emails to customers, helping you recover lost revenue.

Summary of the best subscription management software

To help you make the best decision, here's a quick rundown of the top platforms we've covered, highlighting their key strengths and ideal use cases:

• Orb: Best overall subscription management software for SaaS and GenAI companies with usage-based pricing.
• Chargebee: Best for businesses needing a feature-rich platform with a wide range of integrations.
• Recurly: Best for small to medium-sized businesses (SMBs) seeking a user-friendly and affordable solution.
• Zuora: Best for large enterprises with complex subscription models and global operations.
• Sage Intacct: Best for businesses that need a unified platform for managing their finances, including subscriptions.
• Maxio: Best for B2B SaaS companies with complex pricing models and advanced revenue recognition needs.
• Billsby: Best for small businesses and startups new to subscription models, seeking an easy-to-use platform.
• FastSpring: Best for software and digital product businesses that sell globally and need to simplify international sales.
• Paddle: Best for SaaS businesses selling globally, seeking simplified international tax compliance and developer-friendly tools.
• Zoho Billing: Best for SMBs looking for an affordable and easy-to-use solution integrated with the Zoho suite.
• Sticky.io: Best for businesses focused on growth and customer retention, seeking advanced analytics and retention tools.
• Spendesk: Best for businesses looking to gain visibility and control over their subscription costs and overall spending.
• Zluri: Best for businesses looking to gain visibility and control over their SaaS stack and optimize spending.
• QuickBooks: Best for small businesses already using QuickBooks for accounting, seeking a simple way to manage subscriptions.
• SubscriptionFlow: Best for businesses focused on sales growth and efficiency, seeking to automate their quote-to-cash process.

How we chose the best subscription management software

We put a lot of thought into how to choose the best ones for our list. Overall, we evaluated each platform based on the following criteria:

• Ease of use: Nobody wants to wrestle with their software. We looked for platforms that are intuitive and easy to navigate, even for those who aren't tech wizards. Think clear menus, helpful guides, and a straightforward setup process.
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• Exceptionally flexible: Every business is different, and your subscription management software should bend to your needs, not the other way around. We favored platforms that offer a variety of pricing models, support different enterprise billing cycles, and allow for customization.
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• Properly supported: We all need a helping hand sometimes. We looked for platforms that offer excellent customer support, whether it's onboarding assistance, troubleshooting help, or guidance for advanced customization.
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• Truly no-headache: Let's face it, managing subscriptions can be a pain. We searched for platforms that take the hassle out of billing, payments, and managing customer accounts, so you can focus on what you do best: growing your business.

We also considered these other important factors

Of course, there's more to subscription management software than just the basics. We also took into account these important factors:

• Powerful integrations and add-ons: Your subscription management software should play well with your other business tools. We looked for platforms that offer a wide range of integrations with CRM, accounting software, and other essential applications.
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• API access: For those who like to tinker under the hood, API access is essential. We gave bonus points to platforms that offer robust APIs for custom integrations and advanced automation.
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• Affordable pricing: Everyone loves a good deal. We considered the pricing of each platform, looking for options that offer good value for the features and support they provide.
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• Modern design and features: Nobody wants to use software that looks like it's from the Stone Age. We favored platforms with a modern design and up-to-date features that make managing subscriptions a breeze.

15 best subscription management software for a SaaS agency

1. Orb

Orb is a modern done-for-you billing platform designed for SaaS and GenAI companies that need the ability to quickly change pricing and keep billing accurate. By decoupling usage data from pricing metrics, Orb lets you  easily experiment with pricing without messing up your invoices.

Features

• Orb RevGraph: This is the heart of Orb. It ingests all your usage data and combines it with product and pricing data to create a single source of truth. Think of it as a super-detailed record of everything your customers are doing, so you don't miss any billable events.
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• Orb SQL Editor: Want to change your pricing? Use this tool. It lets you use SQL to query usage and set your prices — no more engineering needed.
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• Automated invoicing: Orb handles all the tricky stuff like discounts, making sure your invoices are correct and your finances are in order. No more pulling your hair out over revenue reports.
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• Progressive pricing rollouts and custom contracts: Want to test a new price on a few customers first? You can do that. Need to make a special contract for a big client? Orb can handle that too.
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• Data and financial integrations: Orb plays nice with your other tools. It connects with your data warehouses and financial software, so all your information stays in one place.

Ideal users

Orb is ideal for SaaS and GenAI companies that are growing fast and need a billing system that can keep up. If you're a company that releases new features often, and you want to try different pricing models, Orb is for you. 

It's also great for finance teams that need to make sure every invoice is perfect. Think of those companies that have a lot of different kinds of customers, some big and some small, and those companies where the costs go up when customers use more of the product. 

If your company is trying to grow, and you know that pricing is a big part of that, Orb can help. It's also a good fit if your company has had good revenue for years, but lately, it has been flat. Orb can help you to solve that by giving you the tools to change prices easily and simulate how different pricing models impact revenue.

Pricing

Orb offers custom pricing. You'll need to complete a contact form to get a quote, and then you get services tailored to your specific needs.

Bottom line

If you need subscription management software that lets you change your prices quickly and easily, and you want to be sure that your billing is always correct, Orb is a great choice. It's like having a powerful subscription billing platform that adapts to your needs, so you can focus on growing your business. 

2. Chargebee

Chargebee is a cloud-based subscription management platform that automates billing processes, supports various pricing models, and offers a wide range of integrations. It's designed to handle the intricacies of recurring billing, from invoicing and payment collection to dunning management and revenue recognition.

Features

• Easier subscription management: Chargebee makes managing customer subscriptions much easier. Think aspects such as handling upgrades, downgrades, cancellations, and renewals. It also supports proration and discounts, allowing for more precise subscription adjustments.
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• Automated recurring billing and invoicing: The platform automates the creation and delivery of invoices, reducing manual effort and making errors less likely. It also supports multiple billing frequencies, including monthly, quarterly, and annual billing.
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• Wide range of payment gateway integrations: Chargebee integrates with a wide range of payment gateways, including Stripe and PayPal, providing flexibility for businesses to choose their preferred payment processing methods.
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• Proactive dunning management: This recurring billing system helps companies recover failed payments with automated dunning emails and retry logic. It also lets businesses customize dunning settings based on user segments and payment behavior.
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• Revenue recognition capabilities: It automates revenue recognition in accordance with accounting standards (ASC 606 and IFRS 15). It also provides detailed revenue reports to help businesses track their financial performance.

Ideal users

Businesses that require a solid subscription management platform with a wide range of features and integrations will find Chargebee to be a good fit. Its support for multiple currencies and payment gateways makes it particularly well-suited for businesses with a global customer base.

Pricing

Paid plans start at $599 per month.

Bottom line

Chargebee reviews show that it’s a powerful subscription management platform that offers a complete set of features and integrations. The problem is that it can be expensive for smaller businesses, and some users may find the platform complex to navigate.

3. Recurly

Recurly is a subscription management platform that focuses on simplifying recurring billing operations. It offers a user-friendly interface, potent automation features, and must-have tools for managing subscriptions, invoicing, and payments.

Features

• End-to-end subscription lifecycle management: Recurly provides tools to manage the entire subscription lifecycle, including trial management, upgrades, downgrades, cancellations, and renewals. This advantage helps guarantee a smooth and efficient subscription experience for both businesses and their users.
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• Automated recurring billing and invoicing: The recurring billing software automates invoice generation and payment collection, reducing manual effort and minimizing errors. It also supports flexible billing schedules and proration, allowing for accurate billing even with tricky pricing models.
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• Intelligent dunning management: Recurly's dunning management system helps businesses recover failed payments with automated email notifications and retry logic. It also allows businesses to customize dunning strategies based on customer segments and payment behavior, maximizing recovery rates.
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• Flexible payment gateway integrations: The platform integrates with a wide range of payment gateways, giving businesses the flexibility to choose their preferred payment processing methods and cater to their customers' payment preferences.
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• Actionable analytics and reporting: Recurly provides detailed reports and dashboards to help businesses track key subscription metrics, such as churn rate, monthly recurring revenue (MRR), and customer lifetime value (CLTV). These insights enable data-driven decisions to optimize subscription strategies and improve business performance.

Ideal users

Small to medium-sized businesses (SMBs) looking for a user-friendly and affordable subscription management solution will find Recurly to be a good option. Its strong dunning management capabilities and adaptable subscription plan options are also great for businesses that need to improve their recurring revenue streams.

Pricing

Recurly offers a free trial in the form of their starter plan. For new users, this plan is free for three months. After the trial period ends, the starter plan costs $249 per month.

Bottom line

Recurly is a user-friendly and affordable subscription management platform that offers basic features for managing recurring billing. Despite its many advantages, it may not be the best choice for businesses with more intricate billing needs or those that require advanced customization options.

4. Zuora

Zuora is a leading subscription management platform designed for large enterprises and complex businesses. It offers a full suite of tools to manage the whole subscription lifecycle, from initial order to renewal and everything in between. 

Zuora's strengths lie in its ability to handle high-volume transactions, complicated pricing models, and global operations.

Features

• Multi-faceted subscription management: Zuora goes beyond basic subscription management by offering advanced features such as automated proration, discounts, and coupons. It also supports multiple billing frequencies and provides a self-service portal for customers to manage their subscriptions.
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• No-frills quote-to-cash process: A subscription management software like Zuora simplifies the entire quote-to-cash process, from generating quotes and managing orders to automating invoicing and collecting payments. 
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• Configurable revenue recognition: Zuora's revenue recognition engine allows businesses to configure revenue recognition rules based on their specific accounting standards and business models. This ensures accurate and compliant revenue reporting.
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• Global expansion made easy: The platform supports multiple currencies, payment methods, and tax regulations, making it easy for businesses to expand globally. It also offers localized language support to cater to international customers.
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• Data-driven insights: Zuora provides advanced reporting and analytics capabilities, allowing businesses to gain insights into key subscription metrics, customer behavior, and financial performance. This way, businesses can make data-driven decisions to make their subscription strategies more effective.

Ideal users

Large enterprises with complex subscription models, high transaction volumes, and global operations will find Zuora to be a suitable platform. Its advanced features and scalability make it ideal for businesses with sophisticated billing needs and a focus on data-driven decision-making.

Pricing

Zuora's pricing is based on a custom quote, tailored to the specific needs of each business.

Bottom line

Zuora is a powerful subscription management platform that offers a full set of features for large enterprises. The thing is that its cost can make it less appealing for companies who are just starting out and who may have less complex billing needs.

5. Sage Intacct

Sage Intacct is a cloud-based accounting and financial management solution that also offers robust subscription management capabilities. It provides a unified platform for managing all aspects of a business's finances, including subscriptions, billing, revenue recognition, and reporting.

Features

• Unified financial management: Sage Intacct directly integrates subscription management with its core accounting and financial management features. This means it provides a holistic view of a business's financial health, allowing for better decision-making.
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• Flexible billing and invoicing: The platform supports various billing models, including flat-rate, usage-based, and tiered pricing. It also allows for customizable invoicing templates and supports multiple billing frequencies.
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• Automated revenue recognition: Its revenue recognition engine complies with various accounting standards, including ASC 606 and IFRS 15. It automatically calculates and recognizes revenue based on subscription terms and usage data.
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• Real-time financial reporting: Sage Intacct provides real-time financial reporting and dashboards, giving businesses up-to-date insights into their financial performance. It helps businesses spot trends, track key metrics, and make better-educated decisions.
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• Customizable dashboards and reports: Sage Intacct allows businesses to customize dashboards and reports to track specific subscription metrics and financial data. They provide flexibility and allow firms to tailor their reporting to their precise needs.

Ideal users

Businesses that require a unified platform for managing their finances, including subscriptions, will find Sage Intacct to be a good fit. Its detailed features and scalability make it suitable for businesses of all sizes, from startups to large enterprises, particularly those with a strong focus on financial reporting and analysis.

Pricing

Sage Intacct's pricing is based on a custom quote, tailored to the specific needs of each business. They don’t have a dedicated site. You can just click on “Request pricing” and complete the steps to get a quote. 

Bottom line

Sage Intacct is a complete financial management solution that offers robust subscription management capabilities. The issue is its pricing can be higher compared to other subscription management platforms, and its focus on accounting may make it less suitable for businesses that prioritize specialized subscription features.

6. Maxio

Maxio is a subscription management and billing platform designed for B2B SaaS businesses. It offers advanced features to manage complex pricing models, automate revenue recognition, and provide detailed financial reporting.

Features

• Advanced subscription management: Maxio supports various subscription models, including tiered pricing, usage-based billing, and hybrid models. It also offers features like proration, discounts, and coupons to manage complex pricing scenarios.
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• Automatic revenue recognition: Maxio's revenue recognition engine helps make sure you’re always in compliance with accounting standards like ASC 606 and IFRS 15. Similarly to Sage Intacct, it also calculates and recognizes revenue based on subscription terms and usage data.
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• GAAP-compliant reporting: Maxio provides detailed financial reports that comply with Generally Accepted Accounting Principles (GAAP). This differentiator helps businesses keep accurate financial records and be always ready for audits.
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• Integrations galore: Maxio integrates with various third-party applications, including CRM, payment gateways, and other business tools.
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• Scalability for all: Maxio is designed to scale with businesses as they grow. It can handle high volumes of transactions and complex billing processes without major issues.

Ideal users

B2B SaaS businesses with intricate pricing models and a need for advanced revenue recognition capabilities will find Maxio to be a suitable platform. Its scalability and GAAP-compliant reporting make it ideal for growing businesses that need accurate financial management.

Pricing

Maxio offers a free trial. Paid plans start at $599 per month.

Bottom line

Maxio is a strong subscription management platform that has advanced features for B2B SaaS companies. On the other hand, its complexity and cost may make it less suitable for smaller businesses with simpler billing needs.

7. Billsby

Billsby is a user-friendly subscription management software designed for small businesses and startups. It offers a simple and intuitive interface, making it easy to set up and manage subscriptions, automate billing, and track recurring payments. 

Billsby's focus on ease of use and affordability makes it a popular choice for businesses new to subscription models.

Features

• Simple subscription setup: Billsby provides a straightforward process for setting up and managing subscriptions. It allows firms to define different subscription plans, pricing models, and billing cycles with minimal roadblocks.
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• Automated billing and invoicing: The platform automates the billing process, generating and delivering invoices to customers on schedule. It also supports multiple payment gateways and currencies.
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• Customer self-service portal: Billsby offers a customer self-service portal, allowing customers to manage their subscriptions, update payment information, and view their billing history. This advantage reduces the administrative burden on all types of businesses — from scaleup to enterprise.
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• Dunning management: Its dunning management capabilities are super useful for companies that need to retry failed payments. They offer automated email notifications and retry logic. Based on how and when users pay, Billsby lets you devise adaptable dunning strategies. 
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• Integrations: Billsby integrates with popular business tools, such as CRM, accounting software, and email marketing platforms, to make workflows extra smooth and keep efficiency high.

Ideal users

Small businesses and startups that are new to subscription models will find Billsby to be a good fit. Its user-friendly interface, affordable pricing, and essential features make it an ideal choice for businesses looking for a simple and effective subscription management solution.

Pricing

Billsby offers a free plan with unlimited users and testing. Paid plans start at $45 per month and offer more features.

Bottom line

Billsby is a user-friendly and affordable subscription management software that makes recurring billing for small businesses a much easier endeavor. The thing is its limited customization options and reporting capabilities may not be suitable for companies with enterprise-grade billing needs or those that require more advanced analytics.

8. FastSpring

FastSpring is an end-to-end e-commerce platform that offers robust subscription management capabilities alongside a suite of tools for selling software and digital products globally. 

It simplifies international sales by handling tax compliance, payment processing, and fraud prevention, allowing businesses to focus on growth and customer acquisition.

Features

• Global sales and tax compliance: FastSpring handles the ins and outs of international sales tax, VAT, and other regulatory requirements, making it easier for firms to sell globally. It also supports multiple currencies and payment methods — like most solutions in our list.
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• Subscription management: FastSpring provides tools to manage customer subscriptions, including upgrades, downgrades, cancellations, and renewals. It also supports a myriad of pricing models and billing cycles.
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• Fraud prevention: FastSpring's fraud prevention system helps businesses minimize the risk of fraudulent transactions. It uses advanced algorithms and machine learning to pinpoint and prevent suspicious activity.
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• Customer support: FastSpring offers dedicated customer support to help businesses with any issues or questions they may have.

Ideal users

Software and digital product businesses that sell globally will find FastSpring to be a valuable platform. Its long list of features, including global tax compliance and fraud prevention, makes it ideal for businesses looking to expand their reach and simplify their international sales operations.

Pricing

FastSpring's pricing is based on a custom quote. It’s best you take a demo, as both that and creating an account are the only ways of accessing pricing info. 

Bottom line

FastSpring is an e-commerce platform that offers good subscription management capabilities and simplifies global sales for software and digital product businesses. The thing is its pricing may be higher compared to other subscription management platforms, and its focus on e-commerce may make it less suitable for those that prioritize specialized subscription features — it’s too general of a solution. 

9. Paddle

Paddle is a revenue delivery platform designed specifically for SaaS businesses. It acts as a Merchant of Record (MoR), handling sales tax, VAT, and compliance for transactions worldwide, simplifying global expansion for SaaS companies. Paddle also offers subscription management, billing, and customer retention tools.

Features

• Merchant of record (MoR) model: Paddle acts as the MoR, assuming responsibility for legal and financial compliance, including tax collection and remittance. This key differentiator reduces the administrative burden on companies and makes global expansion a simpler task.
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• Subscription management: With Paddle you’re getting tools to manage customer subscriptions. Think upgrades, downgrades, cancellations, and renewals. You also get full support for most pricing models and billing cycles.
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• Billing and invoicing: It offers automated billing. It can generate and deliver invoices to users on schedule. Another key advantage is that they accept most currencies, and they integrate with all major payment gateways. 
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• Developer-friendly tools: The platform offers integrations with development tools and platforms, making it easier for devs to manage subscriptions and billing within their current workflows.
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• Customer retention: Paddle provides tools to help businesses reduce churn and improve customer retention. These include dunning management and customer communication features.

Ideal users

SaaS businesses that sell globally will find Paddle to be a valuable platform. Its MoR model simplifies international tax compliance and reduces the administrative burden on businesses. Its developer-friendly tools and customer retention features make it a good choice for SaaS companies looking to streamline their operations and grow their recurring revenue.

Pricing

Paddle charges a 5% transaction fee plus $0.50 per transaction. You can also get tailored pricing if you contact sales directly. 

Bottom line

Paddle is a solid platform for SaaS businesses looking to simplify global expansion and make their billing operations simpler to manage. The flipside is its transaction-based pricing may be too steep for businesses with high transaction volumes or low average transaction values.

10. Zoho Billing

Zoho Billing can operate as a subscription management software that is part of the Zoho suite of business apps. It offers a set of features to manage subscriptions, automate recurring billing, and track key metrics. Zoho Billing is known for its affordability and ease of use, making it a popular choice for small and medium-sized businesses.

Features

• Recurring billing and automation: Zoho Billing automates the billing process, generating and delivering invoices to customers on schedule. It also supports multiple billing frequencies, proration, and discounts.
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• Subscription management: The platform offers features to handle customer subscriptions. Anything from upgrades, downgrades, cancellations, and renewals can be handled by Zoho Billing. Users also get a self-service portal for customers to manage their subscriptions.
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• Dunning management: It helps businesses recover failed payments with automated dunning emails and retry logic. It also allows for customizable dunning strategies based on customer segments and payment behavior.
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• Reporting and analytics: Zoho Billing provides detailed reports and dashboards to help businesses track key subscription metrics, such as MRR, churn rate, and customer lifetime value. It also offers insights into customer behavior and subscription trends.

Ideal users

SMBs that are looking for an affordable and easy-to-use subscription management solution will find Zoho Billing to be a good fit. Its integration with other Zoho applications makes it a particularly attractive option for businesses already using the Zoho suite.

Pricing

Paid plans start at $50 per month. There are discounts available if you pay for it yearly and you can also get a custom quote if you’re looking for an enterprise-level service. 

Bottom line

Zoho Billing is a cost-effective and user-friendly subscription management software that offers a full set of features for SMBs. Conversely, its limited customization options and reporting capabilities may not click with businesses with more intricate billing needs or those who need more refined analytics.

11. Sticky.io

Sticky.io is a subscription management platform that focuses on helping businesses optimize their subscription offerings and improve customer retention. 

It offers a range of features to manage the entire subscription lifecycle, from acquiring new customers to reducing churn. Sticky.io is best known for its advanced analytics and reporting capabilities, which provide businesses with valuable insights into customer behavior and subscription performance.

Features

• Subscription lifecycle management: The platform provides tools to manage the entire subscription lifecycle, including customer acquisition, onboarding, upgrades, downgrades, cancellations, and renewals.
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• Flexible billing models: Sticky.io supports various billing models, including flat-rate, tiered, usage-based, and hybrid pricing. It also allows for customizable billing cycles and proration.
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• Customer retention tools: It offers a range of features to help businesses reduce churn and improve customer retention, such as dunning management, customer communication tools, and loyalty programs.
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• Integrations: Sticky.io integrates with various third-party applications, including CRM, payment gateways, and email marketing platforms.

Ideal users

Businesses that are focused on growth and customer retention will find Sticky.io to be a valuable platform. Its advanced analytics and reporting capabilities, along with its customer retention tools, make it ideal for businesses that want to optimize their subscription offerings and build stronger relationships with users.

Pricing

Sticky.io's pricing is based on a custom quote. You’ll need to request a demo to get more info on their pricing. 

Bottom line

Sticky.io offers a range of features to help businesses improve their subscription offerings and customer retention. However, its focus on customer retention may make it less suitable for businesses that focus on other aspects of subscription management, such as billing automation or global expansion.

12. Spendesk

Spendesk is a spend management platform that offers subscription management capabilities alongside a suite of tools to control and optimize business spending.

It provides a centralized platform for managing subscriptions, tracking expenses, and controlling budgets. Spendesk's focus on spend management makes it a popular choice for businesses looking to gain visibility and control over their subscription costs.

Features

• Centralized subscription management: Spendesk provides a centralized platform for managing all subscriptions, allowing businesses to track subscription costs, renewal dates, and vendor information in one place.
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• Automated expense tracking: The platform automates the process of tracking subscription expenses, eliminating manual data entry and reducing errors.
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• Budgeting and control: It allows businesses to set budgets for subscriptions and track their spending against those budgets. It also provides alerts when budgets are nearing depletion.
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• Subscription renewal management: Spendesk helps businesses manage subscription renewals by providing proactive alerts and automated payment scheduling.
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• Vendor management: It also provides tools to manage vendor relationships, negotiate contracts, and track vendor performance.

Ideal users

Businesses that are looking to gain visibility and control over their subscription costs will find Spendesk to be a great platform. Its spend management features, including budgeting, expense tracking, and vendor management, make it ideal for businesses that want to optimize their subscription spending and improve efficiency.

Pricing

Spendesk has three tiers of service. For all of them, you’ll need to first book a demo to get pricing specifics — except their Premium tier, as you’ll have to contact sales directly. 

Bottom line

Spendesk is a spend management platform that offers subscription management capabilities. On the flipside, its subscription management features may not be as all-inclusive as those offered by dedicated subscription management platforms.

13. Zluri

Zluri is a subscription management platform that helps businesses discover, manage, and optimize their SaaS applications. 

It offers a centralized platform for tracking SaaS subscriptions, managing licenses, and controlling costs. Zluri's focus on SaaS management makes it a valuable tool for businesses looking to gain visibility and control over their SaaS stack.

Features

• SaaS discovery and inventory: Zluri automatically discovers and inventories all SaaS applications used within an organization, providing a full 360 view of the SaaS stack.
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• License management: It helps businesses manage their SaaS licenses, making sure that they are properly allocated and used. It also provides alerts for upcoming renewals and helps businesses optimize their license usage.
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• Cost optimization: The platform analyzes SaaS usage data to spot underutilized or unused licenses, helping businesses cut their spending. It also provides insights into pricing and helps businesses negotiate better deals with vendors.
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• Automated renewal tracking: Zluri tracks SaaS subscription renewal dates and sends timely alerts to businesses, helping them avoid missed renewals and unexpected costs.
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• Compliance and security: The great thing about Zluri is it guarantees that SaaS applications comply with relevant security and compliance standards. It also provides tools to manage access controls and protect sensitive data.

Ideal users

Businesses of all sizes that use multiple SaaS apps will find Zluri to be a useful platform. Its SaaS management features, including discovery, license management, cost optimization, and compliance, make it ideal for businesses looking to gain visibility and control over their SaaS stack.

Pricing

Zluri's pricing is based on a custom quote. Like most of the subscription management software solutions in our list, you’ll need to get a demo for pricing information. 

Bottom line

Zluri is a valuable SaaS management platform that helps businesses optimize their SaaS stack and keep costs from rising too quickly. The downside is its subscription management features are not as complete as those offered by dedicated subscription management platforms.

14. QuickBooks

QuickBooks is a widely used accounting software that also offers subscription management capabilities. It provides a simple and affordable solution for managing recurring billing and tracking subscription revenue. 

QuickBooks' integration with its core accounting features makes it a popular choice for small businesses that want to manage their subscriptions alongside their other financial operations.

Features

• Recurring invoices: QuickBooks allows businesses to create recurring invoices for their subscriptions, automating the billing process and reducing manual effort.
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• Payment processing: It integrates with QuickBooks Payments, allowing businesses to accept payments for their subscriptions directly within the platform.
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• Subscription reporting: QuickBooks provides basic reporting on subscription revenue, helping businesses track their recurring income and identify trends.
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• Integration with accounting features: The platform’s subscription management features are integrated with its core accounting features, providing a unified platform for managing all aspects of a business's finances.
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• Affordability: QuickBooks is a cost-effective solution for small businesses that are looking for a simple way to manage their subscriptions.

Ideal users

Small businesses that are already using QuickBooks for their accounting needs will find its subscription management capabilities to be a convenient and affordable addition. Its integration with QuickBooks' core accounting features provides a unified platform for managing all aspects of a business's finances.

Pricing

QuickBooks’s pricing starts at $35 per month with a 50% discount for 3 months and a 30 day free trial.

Bottom line

This one is a good option for small businesses that are already using QuickBooks for accounting and are looking for a simple way to manage their subscriptions. Regardless of all its useful features, its subscription management features specifically aren't as in-depth as those offered by dedicated subscription management platforms.

15. SubscriptionFlow

SubscriptionFlow is a subscription management software designed to help businesses automate their quote-to-cash process and streamline their sales operations. 

It offers a range of features to manage subscriptions, automate billing, and track key metrics. SubscriptionFlow's focus on sales and automation makes it a valuable tool for businesses looking to improve efficiency and accelerate growth.

Features

• Automated quote-to-cash: SubscriptionFlow automates the entire quote-to-cash process, from generating quotes and managing orders to automating invoicing and collecting payments.
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• Sales pipeline management: SubscriptionFlow helps businesses track their sales leads and opportunities, providing a clear view of their sales pipeline and performance.
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• Contract management: SubscriptionFlow provides tools to create and manage subscription contracts, guaranteeing compliance and reducing risk.

Ideal users

Businesses that are focused on sales growth and efficiency will find SubscriptionFlow to be a valuable platform. Its automation features and sales pipeline management tools make it ideal for businesses that want to streamline their sales operations and accelerate growth.

Pricing

SubscriptionFlow's pricing starts at $99 per month.

Bottom line

SubscriptionFlow is a solid platform for those who are looking to automate their quote-to-cash process and simplify their sales operations. However, its subscription management features may not be as customizable as those offered by dedicated subscription management platforms.

How do SaaS businesses benefit from subscription management software? 

SaaS businesses often find that subscription management software greatly improves their operations and helps keep users happy. These platforms automate many of the tedious tasks associated with managing subscriptions, which allows businesses to:

• Keep efficiency high: Automating recurring billing, invoicing, and customer management frees up valuable time and resources.
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• Reduce errors: Automated systems are less prone to human error, leading to more accurate billing and fewer customer disputes.
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• Improve customer satisfaction: Features like self-service portals and flexible payment options allow customers to manage their subscriptions with ease.
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• Access business-critical insights: Reporting and analytics features provide data on key metrics such as monthly recurring revenue (MRR), churn rate, and customer lifetime value (CLTV). This data helps businesses make informed decisions about their pricing, marketing, and product development strategies.
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• Scale up their operations: As a SaaS business grows, subscription management software can handle the increasing volume of subscriptions and transactions.

Is subscription management software suitable for other industries?

Yes, definitely. While SaaS businesses are a natural fit, any business with a recurring revenue model can benefit from subscription management software. This includes industries like:

• E-commerce: Businesses with subscription boxes, memberships, or recurring product deliveries.
• Media and publishing: Companies offering digital subscriptions, online courses, or recurring content access.
• Nonprofits: Organizations with recurring donations or membership programs.
• Education: Institutions with online courses or subscription-based learning platforms.
• Healthcare: Providers with telehealth services or subscription-based wellness programs.

In other words, if your business relies on recurring revenue, subscription management software can help save valuable time and resources.

FAQs

How does subscription billing software differ from a recurring billing system? 

Subscription billing software typically offers a broader range of features beyond just recurring billing. Think subscription management, dunning management, and advanced reporting.

Which subscription management software is best for small businesses?

Both Billsby and Orb are good options. Billsby is known for its user-friendly interface and affordable pricing, while Orbs offers a good range of features and special attention to accuracy in billing and invoicing. 

What integrations should I look for in subscription management software?

Essential integrations include payment gateways, CRM systems, and accounting software. Depending on your business needs, integrations with email marketing platforms, analytics tools, and tax automation software can also be valuable.

Can subscription management software help reduce churn?

Yes. Many platforms offer features specifically designed to reduce churn. Dunning management helps recover failed payments, while features like customer self-service portals and flexible subscription options empower customers and improve their experience, leading to better retention.  

What pricing models are supported by subscription billing platforms?

Most platforms support flat-rate subscriptions, tiered pricing, usage-based billing, and even hybrid models that combine different elements. This way, businesses can tailor their pricing strategies to different user needs and preferences.

Boost your SaaS company’s growth and potential with Orb

Throughout this article, we've explored some of the best subscription management software solutions available for SaaS businesses in 2025. 

While each platform offers unique strengths, Orb consistently stands out as a top contender, offering a compelling blend of flexibility, accuracy, and scalability that even lets you integrate with platforms like Salesforce.

But what makes Orb truly shine? We’ll now take a closer look at how Orb helps SaaS and GenAI companies go beyond basic subscription management. Here’s how:

• Unleash pricing agility: Orb RevGraph uses a unique raw event architecture that ingests raw event data and decouples it from pricing metrics, allowing you to experiment with different pricing models and adapt to change effortlessly. 
  
  You can launch new pricing structures without relying on engineering resources, test pricing changes using historical data, and support all modern pricing models (usage-based, subscription-based, hybrid) with ease.

• Guarantee billing accuracy: Orb RevGraph processes all raw event data, offering precise and error-free billing. This advantage eliminates revenue leakage and billing inaccuracies that can damage customer trust. 
  
  With Orb, you get a complete audit trail for every calculation, real-time usage monitoring, and perfect alignment between product usage and billing data.

• Scale with confidence: Orb's modular platform is designed to grow with your business. It handles high-volume data ingestion with ease through its API, allows for data querying with the Orb SQL Editor, and provides built-in functions like Orb Billing, Orb Invoicing, and Orb Reporting — all built on top of your usage data. 
  
  Orb also integrates with your existing financial stack and provides built-in revenue analytics to support decisions on hard data.

• Partner with experts: Orb is a trusted partner on your journey to billing success. As a leader in usage-based pricing, Orb offers dedicated implementation support, industry expertise, and ongoing optimization to help you navigate modern billing.

Ready to move beyond basic subscription management and unlock your SaaS growth potential? Explore Orb's flexible tier options to find the ideal plan for your business.