Calendly pricing: Features and plans explained

Calendly has become an indispensable tool for individuals and businesses alike. It simplifies the often-tedious process of scheduling meetings. With various plans and features available, navigating Calendly's pricing structure can seem daunting.

This article provides a complete guide to Calendly pricing. We’ll break down each plan and its features in detail. 

In this guide, you'll also learn:

• The core features and benefits of Calendly
• How Calendly streamlines the scheduling process
• A detailed explanation of each Calendly pricing plan
• Which businesses and individuals benefit most from specific plans
• How to build a successful pricing model inspired by Calendly

Let's begin by diving into what Calendly is and how this popular scheduling platform works.

What is Calendly?

Calendly is a scheduling tool that helps users simplify the process of booking meetings. It takes the hassle out of those endless email chains trying to find a time that works for everyone.

Instead, you simply share your Calendly link and let people choose a slot that suits them based on your available times.

What are Calendly’s unique strengths?

Calendly integrates with your calendars to check your availability in real-time. It also connects with popular video conferencing platforms, making it easy to set up online meetings. 

With Calendly, you can create different meeting types, customize your booking page, and send automatic reminders to reduce no-shows.

Many companies use Calendly across different departments. Sales teams use it to book demos and calls with prospects. HR teams use it for interviews and onboarding sessions. Customer success teams use it for check-in calls and support. 

One of Calendly's strengths is its ease of use. It's designed to be accessible, even for people who aren't tech-savvy. Another strength is its integrations. It plays well with many other business tools. It lets you connect your scheduling workflow with your CRM, marketing automation platform, and more.

How does Calendly work?

Calendly eliminates the back-and-forth emails by letting people book time with you directly. Here's a breakdown of how it works:

Connect your calendars

Calendly integrates with your existing calendars, like Google Calendar, Outlook Calendar, Office 365, and iCloud Calendar. It checks these calendars to determine your free slots. It only shows your availability, not the details of your appointments.  

Define your availability

You control when people can book time with you. Set your daily or weekly working hours, buffer times between meetings, and block out specific dates or times when you're unavailable. You can even create different availability schedules for different meeting types.  

Create event types

Event types are templates for the different kinds of meetings you offer. For example, you could have one event type for a 30-minute discovery call, another for a 60-minute consultation, and another for a quick 15-minute check-in. 

Each event type can have its own unique settings. You’ve got settings like location (in-person or virtual), meeting link (if it's online), and custom questions.  

Share your link

Once you've set up event types, Calendly creates a unique scheduling link for each one. You can share these links via email, embed them on your website, or add them to your social media profiles. 

Remember: When someone clicks your link, they'll see your availability and can choose a time that works for them.  

Automate the process

Calendly automates many of the tedious tasks associated with scheduling. It sends automatic confirmation emails, reminders, and follow-ups. 

You can even set up workflows to trigger specific actions based on certain events. These events include things like sending a welcome email when someone books a meeting or adding them to your CRM.  

Integrate with other tools

Calendly integrates with a wide range of business applications. Connect it to your CRM (like Salesforce or HubSpot) to automatically capture meeting information. Integrate it with your video conferencing platform (like Zoom or Google Meet) to create meeting links. 

Tip: You can even use Zapier or webhooks to connect Calendly to hundreds of other apps.  

Customize your experience

Calendly offers many customization options to match your brand and personalize the scheduling experience. You can customize your booking page with your logo, colors, and branding. 

You can also personalize your email notifications and reminders. And if you need even more control, you can embed Calendly directly into your website.  

Manage your meetings

Calendly has a central dashboard where you can manage all your scheduled meetings. You can view upcoming appointments, reschedule meetings, cancel meetings, and track meeting history. You can also access analytics to see how your scheduling is performing.  

While these features are available across different Calendly plans, the specific features you get depend on the plan you choose. We’ll dive into Calendly pricing in the next section. 

What are the Calendly pricing plans? 

Calendly pricing offers different plans to suit various needs and budgets. Whether you're an individual just starting out or a large team needing advanced features, there's a Calendly plan for you. 

Please note: The prices shown here are current as of the time of publishing in December 2024, and these costs can change. For the latest info on fees, go to Calendly’s price list. 

Let's take a closer look at each option:

Free

Perfect for getting started. The Free plan provides the essential tools for basic scheduling. It's ideal for individuals who want to streamline their appointment booking process without any cost.

Here's what you get with the Free plan:

• Unlimited 1-on-1 meetings: Schedule as many individual meetings as you need.
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• One event type: Create only a single type of meeting, such as a 30-minute call.
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• Connect one calendar: Integrate with one of your calendars to show your availability.
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• Video conferencing integrations: Connect with popular video conferencing platforms.
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• Customizable booking page: Personalize your page with your branding.
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• Confirmation emails: Send automatic confirmations to your invitees.
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• Website embedding: Embed your scheduling link on your website.
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• Mobile app and browser extension: Manage your appointments on the go.

Standard

The Standard plan unlocks extra features for users with more complex scheduling needs. It's a great choice for individuals or small teams who want to take their scheduling to the next level.

Here's what the Standard plan offers in addition to the Free features:

• Unlimited event types: Create different meeting types with varying durations and settings.
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• Connect multiple calendars: Integrate with up to six calendars for better availability management.
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• Integrations: Connect with HubSpot, Mailchimp, Stripe, PayPal, Zapier, Webhooks, and Google Analytics.
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• Team scheduling: Schedule meetings as a team and manage team members' availability.
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• Automated reminders: Reduce no-shows with automated reminders and follow-ups.
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• Customization: Enjoy more customization options for your booking page and emails.
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• 24/7 live chat support: Get help whenever you need it.

Calendly pricing for the Standard plan:

• Billed monthly: $12 per seat per month
• Billed annually: $10 per seat per month

Teams

The Teams plan is designed for teams who need advanced features like reporting, meeting distribution, and automations. It's perfect for growing teams who want to collaborate and optimize their scheduling workflows.

The Teams plan includes all the Standard features, plus:

• Salesforce integration: Connect with Salesforce to track meeting data in your CRM.
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• Round-robin meetings: Distribute meetings evenly across your team.
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• Qualify and route prospects: Use routing forms to direct leads to the right team member.
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• Marketo, Pardot, HubSpot integrations: Connect with your marketing automation tools.
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• Advanced admin features: Manage team events and permissions with ease.
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• Single Sign-On (optional add-on): Simplify team access with SAML-based SSO.

Calendly pricing for the Teams plan:

• Billed monthly: $20 per seat per month
• Billed annually: $16 per seat per month (with tiered pricing for larger teams)

Note: Teams customers on an annual plan are eligible for tiered pricing. As your team grows beyond 30 seats, the average price per user automatically goes down.

Enterprise

This tier is for large organizations. The Enterprise plan caters to teams who need enhanced security, admin control, support, and enterprise-grade procurement. It's the ideal solution for large organizations with complex scheduling needs.

The Enterprise plan builds upon the Teams features and adds:

• SSO and SAML: Enable single sign-on for secure and easy access.
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• Domain control: Claim your domain and manage your team within one account.
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• Advanced Salesforce routing: Utilize the full suite of Salesforce routing features.
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• Audit log compliance: Ensure compliance with audit logs and a data deletion API.
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• Dedicated support: Access expedited support, onboarding, and implementation assistance.
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• Microsoft Dynamics integration: Connect with Microsoft Dynamics 365 and Power Automate.

Calendly pricing for the Enterprise plan starts at $15,000 per year.

How much does Calendly cost?

As you can see, Calendly pricing varies depending on the plan you choose. The best plan for you will depend on your specific needs and budget. Consider the features, integrations, and support level you require when making your decision.

Calendly's pricing structure is best for these types of companies 

Calendly pricing is structured in a way that makes it attractive to a wide range of businesses. Let’s zoom in and see which business those would be:

Startups and small businesses

Startups and small companies often find the Free/Standard plans a good starting point. These plans provide essential scheduling features without a significant financial commitment. As these companies grow, they can easily upgrade to the Teams plan. 

This way, they get access to more advanced features like team scheduling and integrations with other business tools.

Mid-sized businesses

Mid-sized businesses with established teams and more complex workflows can benefit greatly from the Teams plan. Features like round-robin meeting distribution and advanced integrations with marketing automation platforms can greatly improve team collaboration. 

The tiered pricing within the Teams plan also ensures that costs remain manageable as the company expands.

Large enterprises

Enterprises with stringent compliance needs will find the Enterprise plan most suitable. It offers advanced features like single sign-on, domain control, and audit logs. All of those features are critical for maintaining control and security in a large organization. 

Yes, the Enterprise plan has a higher upfront cost. However, it provides the necessary tools and support for integration and management across the organization.

Businesses Across Industries

Calendly's pricing structure is also well-suited for companies in various industries. Sales teams, for instance, can use Calendly to schedule demos and client calls more efficiently. 

HR departments can use it to streamline the interview process. Customer success teams can rely on it to schedule onboarding sessions and check-in calls. Any business that relies heavily on scheduling meetings can find value in Calendly's pricing structure.

How to build your own pricing model like Calendly

Calendly's pricing success stems from a few key elements. Here's how you can take inspiration from their model to build your own:

• Start with a free tier: Offer a compelling free plan with enough value to attract users and showcase your core features. Just like Calendly, a free tier helps you build a user base and generate interest in your premium offerings.
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• Tiered pricing: Create multiple tiers with increasing features and price points. Cater to different needs and budgets, allowing users to scale as they grow. Remember how Calendly caters to individuals, teams, and enterprises. 
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• Value-based pricing: Align your pricing with the value each tier provides. Higher tiers should offer premium features and support that justify the increased cost. Think about how Calendly's Teams plan offers more integrations and team management features.
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• Monthly and annual options: Provide flexibility with both monthly and annual billing options. Offer a discount for annual subscriptions to incentivize long-term commitments. Calendly does this, and it's a great way to encourage customer loyalty.
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• Transparent pricing: Clearly communicate your pricing structure and what's included in each tier. Avoid hidden fees or confusing terms. Calendly's website is a good example of transparent pricing, with clear-cut info about each tier. 
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• Consider usage-based pricing: For certain features, explore usage-based pricing. This model can be based on the number of users, appointments booked, or other metrics. Calendly primarily uses a per-seat model, but you could consider usage-based add-ons.
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• Regularly review and adjust: Continuously monitor your pricing strategy and make adjustments as needed. Consider market trends, competitor pricing, and customer feedback. Even Calendly reviews its pricing periodically to stay competitive.

Create your own Calendly-like pricing model with Orb

Calendly's success is built on a pricing strategy that caters to everyone, from solopreneurs to enterprises. Their tiered subscription model is a key part of their widespread adoption. Want to create a similarly effective pricing strategy for your own business? 

Orb makes it possible.

Orb is a done-for-you billing platform that lets you design and manage various pricing structures. In fact, leading companies like Perplexity and Vercel have found success managing their billing and pricing with us. We give you the flexibility to create a model that aligns with your goals and scales with your growth.

Here's how Orb can help you build a Calendly-inspired pricing model:

• Tiered subscriptions made easy: Create and manage a tiered subscription system, mirroring Calendly's approach. We help you free tier to attract users, then introduce higher-value tiers with more features. 
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• Beyond subscriptions: Orb's flexibility goes beyond simple subscriptions. You can use Orb to implement usage-based pricing for premium features, add-ons, or services. We help you monetize power users and unlock new revenue opportunities.
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• Data-driven optimization: Orb provides detailed usage data and analytics for granular reporting. We help you understand how customers interact with your pricing plans. Test with different pricing models. Then, analyze the results and fine-tune your strategy for optimal revenue. 
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• Automate your billing: Orb automates your entire billing workflow, from invoice generation to payment processing. We aid in eliminating manual tasks, reducing errors, and saving valuable time for your team.
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• Integrate with your stack: Orb integrates with your existing technology stack. Think payment gateways, CRMs, and accounting software. We help ensure a smooth and efficient billing process.

Ready to unlock the potential of your pricing strategy like Calendly? See how Orb helps you build a pricing engine that's as successful as Calendly's. Be sure to also see our flexible pricing options and find a plan that works for you.